Front Office Executive

Job Description

Answering the calls, attending the guests, Managing Inward and Outward, overseeing the front office operations and maintaining the contact list of clients.

Job Responsibility :

• Maintain Visitor Records
• Maintain Outward Records
• Maintain Inward Records
• All drawers should be arranged properly according to the index and tags
• Taking care of all the correspondence and taking follow-ups
• Coordinating with the upper level management regarding the appointments
• Daily walk-ins report should be maintained on the system
• Reference & Date should be checked for every document and should be in serial order in every file
• Upload the receipts on ERP such as courier receipts, invoices
• Keeping the records of Inward & Outward i.e. applications & receiving, Couriers, logistics etc. on ERP
• Maintain attendance record on system
• Welcome visitors & guests and direct them appropriately.
• Handling incoming & outgoing calls and keeping the track record for the same on ERP.
• Responsible for calling the vendors for general maintenance of the office and admin work.
• Attending and counseling the queries and escalating it to concerned department.
• Handling letters and bills and placing them to their respective places with scanning at a time
• Upload the receipts on ERP such as courier receipts, invoices
• Fixing appointments of directors with associates as per the need.
• Coordinating with the upper level management regarding the appointments.
• Personal contact numbers of any senior should not be given to anyone in any situation unless asked to do so
• Reference & Date should be checked for every document and should be in serial order in every file.
• Reception should be kept clean & Tidy, decorum should be maintained.
• Dustbin, Glasses, Tables at reception should be instructed to be cleaned on daily basis.
• New joining employee documentation with KYC verification and provided to the HR department.
• Working closely with HR in terms of maintaining the employee database and documents.
• Supporting back office responsibilities as per need/requirements.

Skills :

• file management
• Strong hands-on experience in MS Suite

Min. Education :

• Graduate
• Graduate

Job Detail:

Employer Contact Details: Show Info

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